Privacy Policy

Welcome to Voice of Reason LLC ("VoR," "we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal and organizational data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (vors.ai), use our web applications, APIs, or interact with any of our services (collectively, the "Services").

By using our Services, you consent to the data practices described in this Privacy Policy.

1. Information We Collect

We collect several types of information to operate our Services effectively.

a) Information You Provide to Us

Account Information

Full name, email address, organization name, role/title, and password (hashed and encrypted).

Organization Information

Operational categories, divisions, project areas, jurisdiction regions, or industry-specific details shared to configure your workspace.

Submitted Data

Reports, documents, operational activity data, uploaded files, queries, or any information you provide within the VoR Platform.

b) Information We Collect Automatically

Usage Data

Browser type, device information, IP address, access times, pages viewed, clicked links, and search interactions.

System Interaction Logs

Timestamped records of interactions with dashboards, verification tools, and AI-powered features.

Cookies and Tracking Technologies

See Section 7 for details.

c) Information from Third Parties

Where legally permitted, we may supplement information with publicly available or organizationally authorized sources, such as:

• Regulatory publications
• Industry standards and safety codes
• Public legal or compliance databases
• Government or industry documentation

We do not purchase consumer marketing lists.

2. How We Use Your Information

We use your information to:

• Operate and improve the Services
• Personalize and configure your organizational workspace
• Support verification, alignment checks, and analytic features
• Ensure legal compliance, security, and system integrity
• Communicate updates, notices, and support information
• Produce anonymized, aggregated insights that do not identify individuals or organizations

3. How We Share Information

We do not sell personal data.

We may share information only in the following cases:

Vendors and Service Providers

Trusted partners assisting with hosting, analytics, audits, or customer support under strict confidentiality requirements.

Compliance with Laws

When legally required through subpoena, court order, or lawful governmental request.

Business Transfers

In the event of a merger, acquisition, financing, or comparable transaction.

Protection of Rights

Where necessary to enforce our Terms, protect intellectual property, or maintain the safety of the Services.

Your Consent

With your explicit and separate approval.

4. Data Security

We use administrative, technical, and physical measures to protect your data, including:

• Encryption in transit and at rest
• Role-based access controls
• Routine security audits
• Secure cloud infrastructure
• Anonymization for model training where possible

No system can guarantee complete security. We encourage users to safeguard login credentials.

5. Data Retention

We retain information as long as needed for:

• Maintaining your account
• Meeting legal or contractual requirements
• Resolving disputes
• Enforcing our agreements

Upon account deletion or a verified request, we delete your personal data unless retention is legally required.

6. Your Choices and Rights

Depending on your jurisdiction, you may have rights to:

• Access your stored data
• Correct inaccurate information
• Request deletion
• Restrict or object to certain processing
• Request a portable copy of your data

To exercise your rights, contact privacy@vors.ai. We will verify your identity before fulfilling requests.

7. Cookies and Similar Technologies

We use:

• Essential Cookies for core functionality
• Analytics Cookies to improve performance
• Preference Cookies to remember settings

You may adjust cookie settings in your browser, though disabling them may affect functionality.

8. Children's Privacy

Our Services are not intended for individuals under age 18.

We do not knowingly collect personal data from minors.

If such data is discovered, we will delete it.

9. International Data Transfers

If you access the Services from outside the United States, your information may be transferred to and processed in the U.S. By using the Services, you consent to such transfers.

10. Changes to This Privacy Policy

We may update this Privacy Policy to reflect legal changes, technology developments, or business adjustments. Changes will be posted on this page with an updated effective date. Significant changes may also be communicated via email or in-service notifications.

Your continued use of the Services constitutes acceptance of the revised Policy.

11. Contact Us

For questions or to exercise your data rights, contact:
📧 contact@vors.ai